Select an account to display a list of transactions it contains. To filter the transactions by their date, select a date range from the bottom bar. Select one or more transactions to display their total on the bottom bar. If a transaction contains attachment files, a paperclip icon is displayed under the Attachments
column. Click the paperclip to show a preview of its attachments. If the transaction is part of a repeat, a small arrow appears under the repeat column. Click the arrow to display related repeating transactions.
Each account's transactions view may be configured to display only certain fields (under the View
menu). The fields may also be rearranged by dragging the field header to a new location.
A transaction references at least two different accounts but may reference more if it is a split transaction. BeanCounter implements double-entry accounting which requires each debit to an account match a credit to another account. If a debit total is added to account 1, this results in an equal credit total added to account 2.
Add a new transaction by clicking the + button on the bottom bar. To enter multiple transactions, select Add Multiple Transactions
from the Transaction
menu. To edit a transaction, double-click or select it and press the space bar or return key. To make changes to multiple transactions, select Edit Multiple Transactions
. Note that closed transactions (transactions during a closed accounting period) and locked transactions (created when closing a nominal account) may not be edited. To print a list of transactions, select an account (or group of accounts) and select Print
Each transaction contains standard fields for cleared, date, identifier, payee, description, account 1, account 2, repeat, debit, credit, unit (currency/mileage), attachments, and notes. The transaction creation and modified dates are also tracked. Additional custom fields may also be added. The Cleared
field can be used to keep track of which transactions have been reconciled with bank/credit card statements, for example. The Date
field may be updated by selecting the month, day, and year text field or by clicking the small arrow next to it. This will display a calendar view. The Identifier
field contains a number for the transaction that is unique to all accounts. The Payee
fields describe the transaction. The Account 1
and Account 2
fields are the two transaction accounts. The Repeat
field allows a transaction to reoccur with a defined interval and optional end date. The Debit
fields specify the transaction total. Only one field may contain a value. Select the total unit (currency/mileage) from the popup on the right. The total values are automatically converted using the current exchange rates specified in the Units
view (under Manage
). A different total value may be entered, however. The effective exchange rate is displayed below each total. To enter mileage, select kilometres or miles for the unit (at the top of the list). The Notes
field displays any notes for the transaction.
A transaction may be split to divide the total between more than two accounts. Add or delete split items for each account that contains part of the total. The transaction cannot be saved until the total all of items balance (debits = credits). If the items do not balance, the scale button next to the debit/credit fields is enabled. Click the button next to the split item that should be adjusted to balance the transaction.
view displays any transaction attachment files. Attachments may be previewed by double-clicking the file icon or selecting it and pressing the space bar. To add a new attachment, click the + button and select Capture from Camera
, Import from Camera/Scanner
, Record Voice Memo
, or Add File
. New file attachments may also be dragged into the attachments window from the Finder. To reorder the attachment, drag and drop the file icon to a new position. To view an attachment, select it and press the space bar or double-click the item.