Tidal Pool Software

Receipts

The Receipts tab allows you to add, edit, and view your receipts. It also provides totals for each account and category. There are four main views including an account list view, category list view, receipt list view, and the receipt view. Tap the + button from any of the list views to add a new receipt. To return to the top-level accounts list view from any other view, tap the Receipts tab at the bottom.

Accounts

The top-level view shows a list of accounts. Tap the blue arrow on the right of any account to see the account details and totals. Tap Edit to edit the account details such as the name, description, and starting receipt number (see Settings below) or to delete all the account receipts or the account itself. Tap an account to view the category list for that account.

Categories

The category list view displays a list of categories. Tap the blue arrow on the right of any category to see the category totals. Tap a category to view a list of receipts for that category.

Receipts

The receipt list view displays receipts sorted by date (with the most recent receipts listed at the top). The receipts are grouped by day with the totals for each day included in the header (converted to your home currency). The receipt number is displayed on the left of each receipt. This number is either a unique global receipt number or an account receipt number (see Settings below). Expenses are displayed in red while income or negative receipt totals are displayed in black in parenthesis. Tap the receipt to view or edit its details. To delete a receipt, swipe a receipt in the list and tap the Delete button.

Receipt

The receipt view shows a receipt's details including any photos. All the standard receipt fields and any custom user fields are displayed in the order specified in the Settings (see Settings below). Tap the Edit button on the top right of the view to edit the fields. Tap Delete Receipt at the bottom of the view to delete the receipt. Tap each field to set its value. Tap the blue arrow on the right of the Business and Description fields to select a previous value (this also applies to any custom text fields). Select a category and account, or select New Account... or New Category... at the end of the list to create a new account or category. Tap the Total field to input the total amount for the receipt. Tap Inc or Exp for an income or expense entry. Tap the blue unit button to set the receipt unit. Mileage units are listed at the top of the view (kilometres and miles) followed by a list of currency favourites and then all other currencies. Tap Add Photo to add a photo to the receipt. The photo view allows you to delete the photo (tap the trash button), retake the photo (tap the camera icon), or crop the photo. To crop the photo, first shrink, expand, and/or drag the selection rect to the desired position and then tap the crop button. To record a voice memo, tap the record button. Tap the pause button to pause the recording and record button to continue recording. Tap the Done button when complete. To delete the notes, a photo, or the voice memo, tap the - button on the left of the field.

Reports

The Reports tab allows you to generate expense reports and email, copy (WiFi), or upload them to Google Docs or Evernote. Note that the generated report files are CSV (comma separated values) files which can be opened by any major spreadsheet (i.e. Excel, Numbers, etc.). The receipt photos are JPEG files and the voice memos are AIFF files.

To generate a report, select an account, an interval, include or exclude photos and voice memos, and a service and then tap the Generate Report button. Up to four reports are created:

Receipts - lists all receipts by date (always created)
ReceiptsByAccount - lists receipts by account (only created if there are multiple accounts)
ReceiptsByCategory - lists receipts by category (only created if there are multiple categories)
ReceiptsByUnit - lists receipts by unit (only created if there are multiple units)

An email composer view is displayed with the attached report files and any receipt photos and voice memos. The message may be edited before sent. If set, the Reports Email address is used for the To address (see Settings below).

WiFi

Both your iPhone/iPod Touch and computer must be connected to the same WiFi network. To connect, use either the Bonjour address or IP Address. The Bonjour address may not be available depending on the WiFi router used. Connect by using either a WebDAV client or web browser.

From Mac OS X, switch to the Finder and select Connect To Server... (Command-K) under the Go menu. Be sure to enter the address exactly as displayed in the field.

On Windows, go to My Network Places and click on Add Network Place. Follow the Wizard to add a new server.

Once connected, copy the report files and any receipt photos and voice memos to your desktop. Receipt photo files and voice memos are named using the receipt numbers (i.e. 64.jpg is the photo for receipt #64). Disconnect the server once the files are copied and tap the Done button to finish.

Alternatively, open a web browser and connect to the Bonjour or IP Address. Download the reports, photos, and voice memos from the list displayed in the browser.

Google Docs

You must already have a Google Docs account set up (see below). A dialog prompting you for your username and password is displayed unless you have previously entered it in Settings (see Settings below). The reports and photos (photo uploads require a Google Premier account) are uploaded to your Google Docs account in a new directory (voice memos are not currently uploaded). You can learn more or sign up for a free Google Docs account here:

Learn More about Google Docs Sign Up for a Google Docs Account

Evernote

You must already have an Evernote account set up (see below). A dialog prompting you for your username and password is displayed unless you have previously entered it in Settings (see Settings below). Next, the Evernote notebook must be selected (or a new one created) unless you have previously selected the notebook in Settings (see Settings below). The report and any photos are uploaded to your Evernote account as a new note to the specified notebook (voice memos are not currently uploaded). The Receipts report note includes the embedded receipt photos (other report notes do not include photos). To view the full receipt photo in its original size, either control-click or right-click on the image and select Open Image in New Window. Evernote performs OCR on receipt photos which allows you to search for receipts by content in the photo itself. You can learn more or sign up for a free Evernote account here:

Learn More about Evernote Sign Up for an Evernote Account

Settings

The Settings tab allows you to manage accounts, categories, fields, units, application settings, services, create and restore backup files, and reset the application. It also includes links to contact Tidal Pool Software and write an App Store review.

General

Tap Accounts to add, edit, or delete accounts. Deleting an account will delete all of its receipts. Each account has a name, description, and a starting receipt number. The starting receipt number is only used if the Global Receipt Numbers setting is disabled. The starting receipt number is the minimum number assigned to new receipts.

Tap Categories to add, edit, or delete categories. Deleting a category moves all receipts from that category to the None category (which can not be deleted).

Tap Fields to add, edit, or delete receipt fields. Reorder fields by dragging the icon on the far right of each field to a new location. Changing the field order changes the layout of the receipt view. Note that Standard fields can not be deleted although they may be renamed or reordered. Five different types of fields can be added including text, currency, number, switch, and list. The currency field always uses the same unit as the total unit for a receipt. Switch fields support an on or off state and are included as values 1 or 0 in reports. List fields contain a list of user items that can be added by tapping the blue button on the right of the field. Deleting a field will also delete all receipt data for that field.

Tap Home Currency to set the local currency. This is used to calculate totals throughout Receipts. Tap Units to manage mileage and currency exchange rates. For mileage, tap either Kilometres or Miles to set the price per kilometre or mile in home currency. For currencies, tap the currency and set the exchange rate relative to your home currency. To download the latest currency exchange rates, tap the refresh button on the top right of the view (currency exchange rates provided by WebserviceX). To save a favourite currency, tap the circle on the left of the currency. Favourite currencies appear at the top of the Units list in the receipt view.

Enable Global Receipt Numbers to use unique receipt numbers for all receipts across all accounts. Disabling the setting results in unique receipt numbers within each account but potentially duplicate receipt numbers across accounts. If this setting is disabled, the Starting Receipt Number setting for each account is used when determining the minimum receipt number to use. The Starting Receipt Number setting is the minimum receipt number used across all accounts. Changing the starting receipt number does not impact any existing receipts, it only applies to new receipts.

Enable the Show All Categories setting to display all categories in the category list view. Disable the setting to hide categories that do not contain any receipts. Even if the categories are hidden, they may still be selected when adding a new receipt.

The Reports Email setting sets the default email address used when generating a report for email.

Enable the Save Receipt Photos to Album setting to save each new or edited receipt photo to the Photo application's Saved Photos Album.

The Numeric Input Style setting sets the style of numeric keyboard to use throughout Receipts. The Phone style lays out the numeric keyboard similar to the phone keypad with numbers incrementing from the top. The Calculator style is the opposite with numbers displayed similar to a calculator.

The Passcode setting allows you to set a four digit passcode that is required at startup to unlock Receipts. The passcode must also be entered on iOS 4+ devices when switching to Receipts from the background. Do not lose the passcode since there is no way to retrieve your data if lost.

Services

The Services section manages your Google Docs and Evernote accounts. The account username and password are securely saved to your iPhone's keychain. If you enter your account information here, it will automatically be used when generating reports for Google Docs or Evernote. For Evernote, you can also select the default notebook to use when uploading reports. Select a notebook or add a new notebook. The New Account... button opens a browser and loads the Google Docs or Evernote sign up page.

Upgrade (Receipts Lite only)

Tap the Learn More button to learn more about Receipts. Tap Purchase Receipts... to open the App Store and purchase the full version of Receipts. Tap Transfer Data to Receipts to copy all of your receipts and settings from Receipts Lite to Receipts. You must first purchase the full version of Receipts before transferring the data. Note that this will replace any existing data in Receipts.

Backup

You can save or restore a backup file for Receipts. The backup file includes all receipts, photos, voice memos, and application settings. The file is transferred over WiFi (WebDAV/HTTP) similar to copying reports over WiFi (described above). Connect to either the Bonjour address or IP Address displayed. To save a backup file, use either a WebDAV client or web browser to copy/download the backup file to your desktop. To restore a backup file, copy/upload the backup file from your desktop. Note that restoring a backup file will replace any existing receipts and settings.

Tidal Pool Software

Tap the Support button to email Tidal Pool Software about any bugs or problems with Receipts. Tap the Contact button for sending suggestions or comments. Tap Website to view the Tidal Pool Software website. Tap Other Tidal Pool Apps to view other Tidal Pool Software apps available on the App Store.

Feedback

To write a review for Receipts, tap Write a Review. This will open the App Store to the Receipts review page.

Reset

Tap Delete All Receipts to delete all receipts from all accounts. This does not delete the accounts themselves, it only their receipts. Tap Reset to restore Receipts back to its original state. This deletes all accounts, receipts, categories, fields, and resets all settings.